Frequently Asked Questions (FAQs) and Timeline

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Here are some of our most frequently asked questions. If you have any other questions, feel free to contact us at (619)-285-6429. A timeline of CoSD-LEMSIS milestones will be available shortly.

 

  1. Why move to a new system?
  2. What overall policies and regulations are related to this new system?
  3. What if I have trouble logging into the system?
  4. If my agency currently uses (or has ever used) the County of San Diego QCS, what will happen to our records and how will we be able to access them, if needed?
  5. Is the system configurable to individual agencies?
  6. Is there a bulk purchase discount for hardware (tablets)?
  7. How does a medic or MICN upload cards?
  8. Does County EMS have to approve each CE course?
  9. Will expiration notices be sent out?
  10. How are documents uploaded?
  11. Can TargetSolutions (training management software) integrate with the LMS? 

 

1. Why move to a new system?

Answer: Recent State of California legislation (AB503, AB1123, AB1129 and SB19) impacts the way Local EMS Agencies (LEMSAs) manage data system requirements. Most notable, AB1129 requires all EMS providers to collect and submit data to the LEMSA through an electronic health record system as defined by current National Emergency Medical Services Information System (NEMSIS) compliant datasets. This requirement standardizes data definitions and data entry, which facilitates healthcare providers’ ability to share real-time, electronic patient information across health care organizations. In response to these requirements, the County of San Diego LEMSA has collaboratively developed the County of San Diego LEMSIS data collection system.

EMSA NEMSIS 3 Workshop Power Point Presentation

California EMS Information System (CEMSIS)

 

2. What overall policies and regulations are related to this new system?

Answer: In lines with AB1129, LEMSA Policy (S-601), stipulates that EMS Providers must use an electronic health record system compliant with the current version of NEMSIS. This electronic system must also meet California EMS Information System (CEMSIS) standards and County of San Diego LEMSA data standards. Relevant County policies can be found here.

LEMSIS-Related Policies
Documentation Standards and Transferral of Prehospital Care Record Information (S-601)– Updated and in review
 EMS Provider Data Submission Process (S-602) – New and in review
System Management and Support (S-603) – New and in review
State CEMSIS Standards
County of San Diego LEMSA Data Standards
Other Relevant County Policies

 

 

3. What if I have trouble logging into the system?

Answer: If you experience any technical difficulties accessing or using any of the portals, please contact your service administrator with your agency. 

 

4. If my agency currently uses (or has ever used) the County of San Diego QCS, what will happen to our records and how will we be able to access them, if needed?

Answer: Limited access to the County QCS system will be maintained for approximately 60 days after the implementation of CoSD-LEMSIS.

Prior to the shutdown of QCS, County of San Diego EMS staff will contact and work with each agency to create a plan for the agency to manage existing QCS records and associated information.

 

5. Is the system configurable to individual agencies?

Answer: The system is minimally configurable for field providers but during the implementation/training period many of the fields may not be fully configured. Users may be able to add or delete fields at a later date depending on input received from our providers (usually by consensus of the existing groups of EMS professionals).

 

6. Is there a bulk purchase discount for hardware (tablets)?

Answer: No. Almost any internet-capable device can be registered and used on the ImageTrend System. There is no one best plastform and therefore there is no offer of County Bulk Pricing for hardware options to support the agencies from EMS. (Privately owned smartphones are not recommended as each device must be registered on the ImageTrend System.) System requirements are available on the ImageTrend webite here.

 

7.  How does a medic or MICN upload cards?

Answer: MICN and Medic cards will not have to be uploaded.

 

8. Does County EMS have to approve each CE course?

Answer: If you are a County of San Diego EMS authorized CE provider you will not be required to submit for advance approval of courses.

 

9. Will expiration notices be sent out?

Answer: Yes, LEMSIS will send notifications in advance of expiration, and notices after expiration to the respective individual and their administrator.

 

10. How are documents uploaded?

Answer: Directions for uploading documents will be on the application. Please note that all documents, except for the photo, will need to be in PDF format only. The photo will need to be in JPEG format.

 

11. Can TargetSolutions (training management software) integrate with the LMS? 

Answer: Generally, yes. Please contact Andy Parr at Andrew.Parr@sdcounty.ca.gov or (619) 285-6524 for more information.