What You Need to Apply for a Passport
As a Passport Acceptance Facility, the Clerk of the Board of Supervisors is responsible for the following:
- Reviewing your passport application for completeness,
- Establishing proof of identify of the applicant,
- Verifying citizenship information,
- Administering an oath,
- Witnessing applicant's signature,
- Collecting fees,
- And packaging accepted applications and transmitting them to the U.S. Department of State.
To quickly process your passport application, be prepared with the following:
Proof of U.S. Citizenship
IMPORTANT NOTICE: Effective January 9, 2017, all customers applying for a passport using form DS-11 must submit a clear copy of their citizenship evidence in addition to their original or certified copy of U.S. citizenship.
Proof of Identity
One Passport Photo
Payment for Acceptance Fees
Appear in Person
After you have applied, we recommend that applicants:
- Keep their receipts,
- Check the status of their passport application by visiting the Bureau of Consular Affairs web site,
- For questions regarding your application or other general questions, contact the National Passport Information Center (NPIC) at toll free 1-877-487-2778, TTY/TDD 1-888-874-7793, or via e-mail at email@example.com.
Passport Application Processing Steps
Forms are available at our office and online. The Department of State’s web site allows you to complete the necessary forms online and print them. Using the incorrect form will delay the issuance of your passport.
If you are renewing a passport, you may be eligible to apply by mail.
2. Proof of U.S.
ONE of the following documents must be presented. Please note, all citizenship documents are required to be sent with your passport application. All documentation submitted as citizenship evidence will be returned to you. These documents will be delivered with your newly issued U.S. passport or in a separate mailing.
- If you were born in the U.S., proof of citizenship can be in the form of a Certified Copy of your Birth Certificate issued by the state, city, or county of your birth. A Certified Copy will have a raised, embossed, impressed, or multicolored seal and the date the certificate was filed. Hospital Birth Certificates, and Abstracts from California and Texas, are not acceptable.
- If you were
born in the County of San Diego, you may obtain a copy of your birth
certificate from the County
Recorder/Clerk in Room 260, County Administration
Click here for a state-by-state listing of where to obtain a certified birth certificate for a particular state.
- If you were born abroad, bring a Certificate of Naturalization, Certificate of Citizenship, Report of Birth Abroad of U.S. Citizen, or a Certificate of Birth (Form FS-545 or DS-1350). Puerto Rican birth certificates are accepted as long as they are issued on or after July 1, 2010.
- A previously issued full-validity passport book or card maybe submitted. These documents maybe expired and should not be damaged.
- A valid Driver’s License or State-issued Identification Card
- A previously issued U.S. Passport that is still valid
- Government or Military Identification that has the signature of the bearer
- A Certificate of Naturalization or Citizenship
- Foreign passports for parents or legal guardians applying for minors
- A valid Pilot's license issued by the FAA
For your convenience, the Clerk of the Board offers passport photo services. Passport photos are $10.
Photos taken at other facilities must meet the U.S. Department of State's criteria.
Passport applications require two fees:
(1) ACCEPTANCE FEE: Payable to the
County of San Diego, separately from the passport fee, is payable by
cash, check, or money order to the County of San Diego. We do not accept credit cards. Be aware
that if your check bounces, you may be referred to the San Diego
County District Attorney’s Office. Passing a bad check with intent
to defraud is a crime. Be sure you have adequate funds on deposit
before you write a check.
(2) APPLICATION FEE: Payable ONLY by check or money order to the U.S. Department of State.
The Clerk of the Board issues money orders for a nominal fee
An ATM is located in the County Administration Center. Credit and
debit cards are not accepted.
The total fee will depend on whether you select to apply for a passport card, a passport book, or both. The U.S. Passport Card can be used to enter the United States from Canada, Mexico, the Caribbean, and Bermuda at land border crossings or sea ports-of-entry and is more convenient and less expensive than a passport book. The passport card cannot be used for international travel by air.
For information about the fees, visit our fees information page.
ALL passport applicants must appear in person, including minors under age 16.
Both parents must appear with a child under age 16. If one parent cannot appear, a notarized consent must be obtained from the non-appearing parent. The non-applying parent or guardian must also provide a photocopy of the front and back of his or her ID with the consent form. If the absent parent cannot be reached to give written consent, the applying parent must provide an explanation on the consent form as to why the absent parent cannot be present. If the child is over 16 years old, only one parent needs to appear.